Safety Inspection Requirements for Commercial Fleets

Oct. 24, 2025, 5:40 a.m.
Safety Inspection Requirements for Commercial Fleets in Washington
Safety Inspection Requirements for Commercial Fleets

Overview

Washington State enforces strict safety inspection standards to ensure commercial fleets operate safely on public roads. Both federal (FMCSA) and state regulations apply to all trucks, trailers, and buses used for business transport.

1. Who Must Comply

All commercial motor vehicles (CMVs) operating in Washington that:

  • Have a gross vehicle weight rating (GVWR) of 10,001 lbs or more

  • Transport hazardous materials requiring placards

  • Carry passengers for hire

2. Types of Inspections

a. Annual DOT Inspections

  • Required under 49 CFR Part 396.17.

  • Must be performed once every 12 months by a qualified inspector.

  • Covers brakes, tires, lights, steering, suspension, and coupling devices.

  • Vehicles must display a valid inspection decal or proof of inspection.

b. Daily Driver Vehicle Inspection Reports (DVIRs)

  • Drivers must inspect the vehicle before and after each trip.

  • Issues affecting safety (e.g., brakes, tires, lights) must be repaired before the next trip.

  • Records must be kept on file for 3 months.

c. Roadside Inspections

  • Conducted by Washington State Patrol Commercial Vehicle Enforcement (CVEO).

  • Random checks for compliance with safety, equipment, and driver regulations.

  • Violations can lead to out-of-service orders or fines.

3. Recordkeeping Requirements

Fleet operators must maintain:

  • Annual inspection reports (for at least 14 months)

  • DVIRs and maintenance records

  • Repair documentation for any safety-related defects

4. Penalties for Non-Compliance

  • Fines and potential suspension of operating authority

  • Vehicle out-of-service orders

  • Negative impact on CSA (Compliance, Safety, Accountability) scores

5. Best Practices

  • Implement a preventive maintenance program

  • Use digital fleet management systems for inspections and reports

  • Train drivers on pre-trip and post-trip inspections

Key Takeaway

Routine inspections keep fleets compliant and reduce breakdowns, accidents, and liability risks. Staying proactive with maintenance and recordkeeping ensures safe and efficient operations across Washington’s highways.